Staff Present
Jamie Seaman, Director Growth & Resource Mgmt.
Frank Gummey, Assistant County Attorney
Margaret Hodge, ECHO Program Coordinator
Matt Greeson, Assistant to The County Manager
Robyn Bell, Staff Assistant
The meeting was called to
order at 3:10 pm.
Jamie Seaman welcomed the committee members and
thanked them for their attendance. Ms. Seaman recognized Ann McFall, Council Member and
thanked her for her support. Ms. Seaman introduced the Staff and had the Committee Members
introduce themselves.
Overview of the
Program and Resolutions
Ms. Seaman went over the Program summary with the committee members and Resolution
2000-156. Ms. Seaman stated that the "Whereas" clauses state the legislative
intent and urged the committee members to pay close attention, as these clauses state how
the program should be put together. Ms. Seaman directed the committee members to Section
X, Criteria and Procedures and stated that this section is the meat of the resolution, as
it states the base line minimum criteria.
Resolution 2001-70
Ms. Seaman stated that the purpose of this resolution was to create the ECHO Advisory
Committee and set the guidelines as to how the committee would be governed. The committee
members stated that they would probably meet a least monthly this first year.
Sunshine Law/Code of
Ethics for Public Officers – Frank Gummey
Frank Gummey went over the Sunshine law with the Committee Members and stated that there
were two key parts o f the law – Open Meetings Law and Public Records Law. Mr. Gummey
told the members if they had any questions to feel free to call him. Mr. Libby inquired as
to when the law took effect in regards to their appointments to the committee. Mr. Gummey
stated "Upon Appointment." Linda Hargreaves asked a question regarding media
inquiries.
Mr. Gummey stated that questions as to what the
particular committee members’ thoughts are regarding a future project should be
referred to staff. Mr. Gummey also briefly discussed the gift law i.e. gifts from
lobbyists exceeding $100. In regards to voting conflicts, Mr. Gummey stated that a member
couldn’t vote on any matter that would affect a personal gain or loss. Lorna Jean
Hagstrom and Janet Williams asked that the record reflect that they had resigned from any
boards that would present a conflict of interest.
By-Law Discussion
Matt Greeson stated that over the last year or so staff has tried to make
the Advisory Board By-Laws as uniform as possible. Mr. Greeson went over the draft by-laws
as presented to the committee members. The Committee Members made several changes to the
by-laws and asked staff to present the by-laws with the changes made at the next scheduled
meeting for approval.
Goal Setting and Work plan
Discussion
Matt Greeson gave a brief overview of what a work
plan should be and gave the following examples: Criteria & Procedures Manual, Needs
Assessment and RFPs.
Mr. Libby stated that he would like to have the
program in place so that seekers of the state grant would have some kind of confirmation
letter from Volusia County to go along with their grant package that is due August 2001.
Mr. Matousek stated that he was concerned about established organizations having a
jumpstart and feels that the committee should consider this when evaluating the fairness
issue. Ms. Hagstrom stated that she did not know if a letter from the County would be
sufficient for the state grant application and did not know if the program could be in
place in such a short period of time, but would like to try and at least get the Criteria
in place.
Matt Greeson asked the members if they would come
to the next meeting with a list of goals that they would like to accomplish and the
committee members agreed.
Set Meeting Schedule
The committee members set the June meeting dates for
June 13, 2001 and June 27, 2001. Both meetings will be from 3pm – 5pm in the DeLand
Training Rooms, if available.
Meeting was adjourned at
4:45 pm
