Meeting Called to
Order
Chairman Reid
Hughes called the meeting to order at 3:20p.m.
Roll Call
Chairman Reid
Hughes instructed the Recording Secretary to record the roll of the
Members in attendance (five (5) Committee Members present to make a
Quorum). No other roll call was performed.
Chairman Reid
Hughes gave a brief overview of important items and decisions in which the
Committee will be tasked to complete in order to meet the deadlines with
CARL and Florida Communities Trust. Such items and decisions include: 1)
developing a Matrix, which will assist in developing a work plan; 2)
bonding issues; 3) looking at leveraging with outside entities for
managing acquired properties; 4) application procedures and forms; 5)
procedures manual and amendment procedure; and 6) baseline criteria. A
discussion ensued with Member Gordon Kipp requesting that a list of
potential applicants requesting funding, drawn up in quadrants of Volusia
County locations, be provided to the Committee as a tool in the
application process.
Approval of
Minutes
Chairman Reid Hughes requested
approval of the May 29, 2001, minutes. Member Carrie Stewart made a motion
to approve the May 29, 2001, minutes as prepared. Member Dennis
Bayer seconded the motion that carried unanimously by voice vote.
Adoption of
By-Laws
Rob Walsh, Program
Coordinator, presented the approved amended copy of the By-Laws, which
were signed by Chairman Hughes and Mr. Walsh. The Committee was advised by
Mr. Walsh that the signed, approved copy of the By-Laws would be presented
to the County Council for final approval and adoption along with the
By-Laws from the ECHO Committee.
Discussion of
Volusia Forever Rating/Ranking Criteria
Rob Walsh, Program
Coordinator, discussed the "draft" copy of the Rating/Ranking
Criteria, which was compiled from other Counties’ Management Plans
(Alachua and Brevard).
Randall Sleister
referenced handouts (samples of selection criteria from Alachua and
Brevard Counties ’, and the Old Volusia Program; acquisition goals in
Resolution 2000-155; and "draft" Ranking Criteria Matrix) from
the May 29, 2001, meeting. He requested input from the Committee
in establishing the contents/ format of the ranking criteria form.
Discussion ensued with Member
Robert Williams expressing concerns about potential applicants who may
rank low but should be considered (i.e., Rail Corridors, Resource
Corridors, beach access) based on their own importance.
Discussion ensued with reference
to Resolution 2000-155’s definition of the type of projects or lands to
be considered as Volusia Forever Projects, and utilizing a matrix for
ranking criteria, which will allow all potential projects to be fairly
considered regardless of the ranking score.
Randall Sleister made a
recommendation for Margaret Hodge, ECHO Project Coordinator, to be present
at a meeting to provide information on ECHO. This would enable the
Committee to have an understanding of that program, as there may be
potential projects, which could involve both ECHO and Forever.
Doug Weaver recommended creating a
flexible system to fairly rate and recommend each potential project not
just on rating but also on importance.
Bill Gardner recommended
developing criteria, which would fall in line with the agencies who the
funding may be obtained through, such as CARL, FCT, St. Johns River Water
Management.
Member Carrie Stewart made a
motion to approve the "draft" Ranking Criteria form as a
starting point with the understanding that amendments will need to be
made. Member Gordon Kipp seconded the motion that carried unanimously by
voice vote.
Discussion ensued
over using or developing relative importance criteria utilizing a
weighting factor. Randall Sleister presented samples from Alachua County
for review and gave a brief overview.
Discussion ensued
with regards to management plans. Rob Walsh explained that a management
plan would be necessary to leverage funding from FCT. However, if there
were no other matching funding source, then a management plan may not be
essential at the onset of the project.
Discussion of
Volusia Forever Land Acquisition Program Application (DRAFT)
Rob Walsh presented the
"draft" application to the Committee for review. Member Robert
Williams recommended the application follow the Criteria.
Discussion ensued with reference
to size limits for potential applicants. A determination was made that
there should not be a limit set on the size of the lots.
Member Carrie Stewart made a
motion to approve the "draft" Volusia Forever Land Acquisition
Program Application, as amended. The motion carried as amended by
unanimous voice vote.
Set Discussion Topics for Next
Meeting (June 27, 2001)
Chairman Reid Hughes requested the
following to be topics:
Discuss Bonding
and partnering
Review Staff
recommended work plan
Give a list of potential projects
to meet the August 13, 2001, deadline (CARL, FCT, St. Johns
River Water Management, etc.)
Discussion of
Matrix (Criteria)
Presentation from
Ray Bunton, District – addressing land acquisition issues from the
Committee
Member Dennis
Bayer made a motion for Staff to provide a recommended work plan at the
next meeting (June 27, 2001). Member Carrie Stewart seconded the motion
that carried unanimously by voice vote.
Member Dennis
Bayer and Member Carrie Stewart advised Chairman Reid Hughes of their
absence at the June 27, 2001, meeting. Member Dennis Bayer
requested that the July 25, 2001, meeting be rescheduled to
July 24, 2001. Member Carrie Stewart requested that the record
reflect her motion for approval of the bonding recommendation to be
brought before County Council.
Rob Walsh
requested that all Committee Members file the Financial Disclosure
Statements before the deadline.
Adjournment
Meeting adjourned at 5:00p.m.
