MINUTES
Volusia ECHO Advisory Board Meeting
July 9, 2003
County Council Chambers
DeLand, FL
Members
Present
Charles Matousek, Chair
Linda Hargreaves, Vice Chair
Gary Libby
Don Smith
Lorna Jean Hagstrom
Jack Wiles
Judson Woods
Teri Ford Cobean |
Staff
Present
Margaret Hodge, ECHO Program Manager
Jacqueline Norman, ECHO Program AssistantVisitors
signed in
Connie McMillian, City of Daytona Beach
Holli Vanater, Gillespie Museum
Kelly Ferguson, Lively Arts Center
Julie Rand, Lively Arts Center
Mary Virginia, MOAS |
Absent members
None
I. Call To
Order, Introductory Remarks, Roll Call:
Chair Matousek called the
July 9, 2003, ECHO Advisory Committee meeting to order at 3:00 PM, welcomed the
advisory committee members and asked staff to take Roll Call of members. All
members were present.
II. Approval of June 11, 2003, Minutes:
Chair Matousek directed the meeting to the approval of the June 11,
2003, minutes. Mr. Libby made a Motion to approve the minutes as amended.
Ms. Hargreaves seconded the Motion. The June 11, 2003 minutes were unanimously
approved with no changes or additions.
III. Staff Report:
Staff Report - Mrs. Hodge reported on the June 25, 2003 Workshop.
Meeting was well attended. The Application Guide Format was accepted. Few
changes were made to how it was written, but not the content.
IV. New Business:
Chair Matousek stated that in the agenda package was a revision to a
grant and Timeline of Events. He asked Mrs. Hodge to briefly report for the
audience on the Timeline of Events. (SEE ATTACHMENT). Mrs. Hodge went over all
items.
ATTACHMENT
CITY OF DAYTONA BEACH
GRANT 03-09
TIMELINE OF EVENTS
1) December 6, 2002 - City applied to the County ECHO grants in aid for
acquisition of the pier with ECHO funds. The requested ECHO fund amount was
$800,000 as an Exceptional Category. At the time of application the City agreed
to a lesser award if they were not approved for Exceptional.
2) February 26, 2003 - The ECHO Board
denied the City’s request for Exceptional category so their request for
$800,000 automatically reverted to a request for $500,000. The ECHO Board
scored the grant against 11 other grants where it received a number 9 ranking.
As the ECHO funds were depleted by higher ranked grants the City received a
partial funding of $151,709.
3) March 27, 2003 - The County Council
made revisions to the ECHO Boards initial recommendation that had included an
Exceptional Award of $1,000,000 each year for three years. The Council denied
the Exceptional award that subsequently reverted to a $500,000 award for one
year. The City of Daytona Beach project for acquisition of the Pier was then
fully funded for $500,000.
4) June 27, 2003 – The City of Daytona
Beach requested a meeting with County. County staff included the Deputy County
Manager, Deputy County Attorney, Director of Growth & Resource Management and
the ECHO Program Coordinator. Representatives from both the City and the
Carlsberg Management Company attended.
- The meeting topic was changes in
scope and venue to the awarded ECHO project 03-09.
- Staff determined that the changes were beyond their authority to change and
that policy required that the ECHO board review the City’s request.
- Staff requested the City provide 21 revised applications with the new
language underlined and old language stricken through.
- Staff delivered the revised applications to 8 of the 9 ECHO board members
by July 3, 2003 and the Chair on July 7, 2003.
5) July 9, 2003 – The ECHO Board is
asked to make a recommendation regarding this revised application and whether
the grant remains as awarded to the City of Daytona Beach. The recommendation
is scheduled to go before the County Council July 24, 2003.
If the ECHO Board determines that the ECHO funds should not be awarded to the
“revised project” the Board should make a recommendation to the County Council
as to what happens to the funds.
Some Options:
a) The full $500,000 rolls over to the next grant year cycle for award
b) The $500,000 fully funds the partially funded Pioneer Settlement and the
balance rolls over to the next grant cycle.
c) The $500,000 funds down through the currently ranked projects until the
funds are gone.
There was discussion among the board
members focusing on the issue of reviewing the grant and not re-scoring.
V. Public Participation
Mr. Rich Quigley, City Manager of Daytona Beach began discussion on the
scope of the project. He stated the scope of the project would actually be
better. The change was made because FCT put restrictions on use of the pier. He
stated they would have a private person, the developer, who will buy the pier,
in turn the developer will turn it over to the City and the City would lease it
back. All the elements of the grant are the same. City will still have
ownership of the pier.
Discussion among Board Members reference, how original grant was graded,
evaluated and ranked, scope change, inconsistencies with strike throughs and
identifying where the funds are going.
Mr. Langston responds by saying what they are now proposing is that the
same parcel that was in the original application be included with the primary
parcel, in the new application, with the addition of the other two parcels. He
stated they were trying to make sure that they could receive the whole
$500,000, so they added the other two parcels.
Mr. Larry Arrington, representative of the developer in a partnership
with City of Daytona Beach. More discussion on pier still owned by the City of
Daytona Beach. Stated it is still a public pier, owned by the City, leased to a
private company that is going to develop it. Mr. Arrington stated that they
were asking for a policy interpretation and requesting approval.
More discussion among Board Members about changes and being fair with other
applicants.
Chair Matousek stated at this point he would entertain a motion on this
issue.
Mr. Smith made a motion to deny the request. Mr. Wiles seconded the motion.
Chair Matousek hearing no discussion asked for a roll call vote for a motion to
deny the revised application.
Roll Call Vote:
Judson Woods, yes
Teri Ford Cobean, yes
Lorna Jean Hagstrom, yes
Linda Hargreaves, yes
Charles Matousek, yes
Garry Libby, yes
Janet Williams, yes
Don Smith, yes
Jack Wiles, yes
Chair Matousek stated motion to deny has been approved
There was discussion concerning what to do with the money now that the grant
was denied. Chair Matousek stated that a decision needed to be made
today as to what the Board’s recommendation would be to Council on the 24th of
July, since we did not know the intent of the applicant. There was further
discussion on whether to go with Option B or C.
Mr. Libby made a motion to go with Option C. Mr. Smith seconded the motion.
Chair Matousek called for a vote. Motion carried.
August Meeting Date
August 13, 2003 Meeting
VI. Adjournment
Meeting was adjourned at 4:21 p.m.
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