Article I. Purpose & Intent
Created by
Resolution 2001-70 and pursuant to 2000-156, the Volusia ECHO Advisory
Committee was established to oversee review of the applications for
not-for-profits, municipalities and County departments (hereinafter
"entities") for grants in aid and direct funding of projects and
to ensure that such requests meet the objectives, criteria, procedures and
guidelines of the Volusia ECHO Program; to make recommendations on
awarding of funding by the County Council to eligible entities through the
Program; to periodically review the criteria, procedures and guidelines of
the Volusia ECHO program as established by the County Council and to make
recommendations for modification; to promote a fair and objective
distribution of Volusia ECHO Program proceeds to eligible and viable
entities; to encourage financially responsible investments in ECHO
opportunities for the advancement of the quality of life of Volusia’s
residents and visitors; to review and/or assess the ECHO needs of the
Volusia County community and make recommendations on how the Volusia ECHO
Program can best address them. This committee shall report to and advise
the County Council.
In accordance with
Resolution 2001-70, the Committee shall perform those functions
specifically assigned by the Volusia County Council (based upon approval
of a work-plan submitted by the Committee) and shall report to the County
Council at least once annually.
Article II.
Governance & Rules of Procedure
The Committee
shall be governed by Roberts Rules of Order Revised, Florida Sunshine Law,
Public Records Law, County Council Resolution 2000-156 and 2001-70, and
these By-Laws upon adoption.
Article III.
Officers & Duties
In accordance with
Resolution 2001-70, the Committee shall annually elect a Chair and
Vice-Chair. Pursuant to Resolution 2001-70, such officers may be
re-elected at the discretion of the Committee, but shall not serve more
than two (2) consecutive years. The Chair and Vice-Chair shall be elected
by a majority vote of the members present at the first regular meeting
after April 1st of each year. The Chair shall serve as the presiding
officer of all meetings and the Vice-Chair shall serve in the Chair’s
absence.
Article IV.
Vacancies
Vacancies shall be
filled by a nomination and a majority vote of the County Council. A
majority vote of the County Council is required to remove a member of the
committee.
Article V.
Attendance
Whereas, the
Committee feels it is necessary to ensure regular attendance at meetings,
three (3) unexcused absences within a twelve (12) month period commencing
with the first absence of a member will be considered by the Committee as
a resignation of said member. Members will be required to notify the staff
liaison of their inability to attend the meeting. This information shall
be presented to the Committee Chair who may grant the member an excused
absence. Members who fail to notify staff of their inability to attend a
meeting will be given an unexcused absence. Resignations will be forwarded
to the County Council and said vacancy will be filled in accordance with
Resolution 2001-70.
Article VI.
Sub-Committees
Sub-Committees
shall be formed as needed at the discretion of the Committee.
Sub-Committee members will be appointed by the Committee Chair. Said
sub-committees shall conduct their business in accordance with the Volusia
ECHO Advisory Committee by-laws. The provisions of Article V do not apply
to this section.
Article VII.
Amendment of By-laws
Subject to County
Council approval, amendments to the by-laws may be proposed at a regularly
scheduled meeting of the Committee and must be approved by a majority vote
of the Committee.
Article VIII.
Quorum
In order for a
meeting to be held, a quorum of members shall be present. Such quorum
shall be defined as five (5) of the nine (9) appointed members being
present.
Article IX.
Meetings
The Committee
shall establish and publish a schedule of regular meetings. Meetings may
be cancelled or rescheduled at the discretion of the Chair. Additionally,
the Chair may call special meetings of the Committee at his or her
discretion. Said meetings shall be conducted in accordance with these
by-laws.
Article X. Staff
The Growth and
Resource Management Department shall provide staff assistance to the
Committee during the course of its deliberations and report preparation,
which assistance shall include (in conjunction with the Chair) preparation
of all agendas and meeting notices, minutes and meeting places. In
addition, the Department staff shall prepare for appropriate signature(s)
(in conjunction with the Chair), in accordance with Committee action, all
written Committee communications.
Article XI.
Approval of By-Laws
|
